ProActive’s Rental Property Checklist:

• Pre-Rental Property Inspection
  
• • Comprehensive inspection report
    
  • Address safety issues and code violations
    
  • Safety equipment (e.g., smoke and carbon monoxide detectors, fire extinguishers, and fire alarms)
    
• Make-Ready Tasks
  
• • Interior and exterior repairs
    
  • HVAC filters
    
  • Lock changes
    
  • Landscaping
    
  • Pest control
    
  • Cleaning
    
• Marketing Prep
  
• • Professional photos (or videos)
    
  • Comprehensive listing description
    
  • Rental comps to support rental price
    
  • Professional signage
    
  • Syndication to major listing platforms (e.g., Zillow, Trulia, Apartments.com)
    
• Tenant Screening Essentials
  
• • Application form
    
  • Credit report
    
  • Eviction screening
    
  • Criminal background check
    
  • Income verification method
    
  • Rental history verification
    
  • Fair Housing compliance plan
    
• Lease & Compliance Review
  
• • Attorney drafted lease agreement
    
  • Utility set up information
    
  • Proper disclosures (e.g., lead, mold, defective drywall, drywall, noise, etc.)
    
  • Virginia Tenants Rights & Responsibilities
    
• Move-In Day Readiness
  
• • Security deposit collection
    
  • Keys and property access equipment
    
  • Welcome packet with preventative maintenance tips
    
  • Tenant move-in inspection form
    
  • Maintenance contact information
    
• Ongoing Property Management Tips
  
• • Preventive maintenance calendar
    
  • Safety inspection schedule
    
  • Rent collection process
    
  • Security deposit disposition plan
    
  • Accounting plan for tax preparation
    

Who is this Rental Property Checklist for?

• New landlords looking for guidance
• Self-managing owners who need a system
• Out-of-state or accidental landlords who want peace of mind
• Real estate agents helping clients lease investment properties

Why ProActive Real Estate Services?

Based in Hampton Roads, we manage hundreds of residential properties from Norfolk to Virginia Beach and beyond. Our team has compiled this checklist based on years of real-world experience helping owners reduce risk, boost rentability, and stay ahead of maintenance surprises. With decades of experience, let us help you make the most of your real estate investment!